BSAC is hiring a new Executive Secretary!

The (BSAC) is looking for a new Executive Secretary. It is a fulltime position.

The Baltic Sea Advisory Council (BSAC) is one of 11 Advisory Councils established by the EU to increase stakeholder involvement in the development of a successful Common Fisheries Policy. The main aim of the BSAC is to prepare and provide advice on the management of Baltic Sea fisheries.

The job is based in Copenhagen at the BSAC headquarters. The Executive Secretary is expected to be based in Denmark.

Starting date: 28^th October 2024

Responsibilities and tasks include:

• Take care of and lead the day-to-day-running of the BSAC Secretariat
• Take care of the expenditure and financial accounting of the BSAC
• Ensure that all formal obligations, agreements, contracts or any other legal obligations of the BSAC are carried out and maintained
• Draft, monitor and adjust, where necessary, the annual estimated budget and work programme for the BSAC
• Coordinate all activities with the Chair of the Executive Committee Chair and the BSAC Management Team, which was created to deal with administrative, management and operational matters
• Prepare for the meetings that are relevant for the BSAC – own and external
• Coordinate the work closely with the BSAC rapporteur-information assistant: the executive secretary works closely with the rapporteur-information assistant in drafting reports and recommendations, gathering news and producing newsletters
• Draft BSAC recommendations, advice and other relevant output
• Ensure that meeting reports are finalised and distributed after each meeting
• Maintain and update the BSAC website and newsletter
• See to reimbursement of travel and hotel costs of the members
• Coordinate with the EU Commission, Member States and other relevant organisations and bodies
• Keep close contact with the members and maintain membership details and lists
• Keep abreast of information, developments and meetings in the work area relevant to the BSAC and ensure information flow and dissemination of information.

Supervision:

The Executive Secretary carries out the work necessary to ensure the efficient functioning of the BSAC under the guidance of the Executive Committee, the Chair, Vice-Chair and Management Team.

Qualifications and work experience:

• EU citizen or with EU residency
• University education or equivalent in a relevant field
• Work experience with the EU policies, preferably with the Common Fisheries Policy
• Fluency in written and spoken English
• Good interpersonal and communication skills
• Experience in financial settlements and reimbursement of meeting and travel expenses
• IT-skills, Microsoft office, Zoom, Teams, etc.

Salary:

Salary is based on qualifications and at the level of similar civil service functions in Denmark. The position is a local recruitment and subject to Danish taxation.

Additional information:

The position implies a high level of cooperation – both within the organisation and externally.

Expect about 25-30 days of annual travelling within the EU (mostly to the Baltic Sea Member States and Brussels).

Contact:

For additional information about the position please contact the BSAC Executive Committee Chairman Jarek Zielinski: email chair@bsac.dk, or the Executive Secretary Guillaume Carruel email gc@bsac.dk, mobile +45 20 12 89 49.

Application deadline:

Please send your letter of application and CV in English by email to gc@bsac.dk and no later than Wednesday 18^th September 2024. Interviews are scheduled for late September 2024.

Find the full advert in PDF here

Date Posted: September 4, 2024